We are seeking someone to start this part-time (12 hours per week) position on September 1, 2022. Applicants should send a cover letter and resume to revkaren@jruuc.org. The complete job description is below, or click to view or download a .pdf of the job description:

Employment with the church is not open to members of the congregation except in rare and unusual circumstances, but we do encourage you to spread the word through your networks!

Questions about the job requirements should be addressed to Rev. Karen.

Objectives of the Position
The Office Administrator is responsible for the administrative operations of the James Reeb Unitarian Universalist Congregation (JRUUC).

Primary Responsibilities

  • Maintain communications: check and reply to emails, answer phone and respond to messages, open/sort incoming mail and prepare outgoing mail, forward requests for publications to appropriate channels
  • Maintain a scheduled office presence and regular hours of availability for congregational communications
  • Prepare and distribute written/electronic materials, including a monthly e-newsletter, a weekly announcements email, and slides for Sunday worship services
  • Manage building use, including rental agreements and scheduling, online building use calendar, communications with Building Stewardship Committee, and keys
  • Keep information up to date in Breeze database
    • Member and friend records
    • Contribution information
    • Prepare pledge and giving reports
  • Prepare and send pledge acknowledgements for all donors any time pledges are received or updated
  • Assist accountant, staff, and lay leaders in managing pledges and budgets, including communicating pledge/giving updates to members
  • Bookkeeping duties:
    • Enter all online and physical donations/payments in Breeze
    • Prepare and make bank deposits
    • Pay all bills and enter into Quickbooks
    • Tabulate Share the Plate totals and make payments
    • Allocate expenses on credit card statements to appropriate expense accounts
  • Assist staff with payroll access (iSolved) requests as needed
  • Run background checks upon request
  • Operate office equipment and maintain office supplies
  • Maintain cleaning supplies
  • Work with service providers and lay leaders when needed for building/equipment maintenance
  • Coordinate with congregational volunteers
  • Attend two weekly 15-minute meetings: a staff meeting and a supervisory check-ins


  • Prepare and send tax donation statements for all donors in January
  • Assist in preparation of congregational budget in January-April
  • Prepare and send pledge summaries for all donors in February
  • Attend to UUA/MidAmerica communications/paperwork
  • Professional Development
  • Operate within the context of the Association of UU Administrators (AUUA) Code of Professional Professional Practice
  • Participate in training and professional development opportunities through AUUA and other organizations, as available

The Office Administrator is supervised by the Minister. A background check is required.

Core Competencies

The Office Administrator will demonstrate or develop:

  • Skill in business administration, including Google Suite applications
  • Ability to work well with a team in a Cloud-based environment
  • Ability to work well with volunteers
  • Skill with Breeze and Canva
  • Strong organizational skills and the ability to be a self-directed worker
  • Strong written and verbal communication skills
  • Comfort and effectiveness in an environment that requires frequent shift in focus
  • Excellent attention to detail
  • An understanding of our congregation’s mission, structure, and policies; an understanding of Unitarian Universalism


$10,608 annually, for an average of 12 hours per week at $17.00 per hour, plus professional development funds of $212.16 (2% of salary).

July 12, 2022