James Reeb Unitarian Universalist Congregation Strategic Plan for Operations during the COVID-19 Pandemic with pending changes from 6/2/21

Situational Criteria

If any one or more actual, existing conditions are of greater severity than even one of the criteria conditions listed below, the guidelines of the next higher level are to be implemented.

  • COVID Act Now Metrics for Dane County are at the following levels:
    • Daily new cases per 100K “5.1-10” (yellow) [was 6-10]
    • Infection rate “0.9-1.1 (yellow)
    • Positive test rate “10-20%” (orange)
    • [as of 6/2/21 – removed: ICU capacity used “80-85%” (orange)]
  • And/or state, county, and/or city authorities have mandated distancing and face mask wearing in public buildings.

Building Accessibility and Use

The building is closed for general use. Hand sanitizer is placed in appropriate locations throughout the building. Entry is permitted for essential business, emergency community support (with the guidelines listed under Level 4), or one to six [was four] people to record or lead worship. All people using the building are to follow these guidelines:

  • Wear a mask at all times.
  • Practice social distancing of at least 6 feet apart at all times.
  • Wash one’s hands often with soap and water for at least 20 seconds especially after onehas been in a public place, or after blowing one’s nose, coughing, or sneezing.
  • Cover coughs and sneezes.
  • Clean AND disinfect frequently touched surfaces daily.
  • Limit restroom use to one person or household at a time in each of the three restrooms.

Congregational Life – Worship and Program

  • Sunday services are prepared and disseminated on-line, from home(s) or by one to six [was four] individuals in the building.
  • Worship leaders may remove their masks to speak. [add 6/2/21]
  • There will be no shouting, heavy breathing, singing, chanting, or playing of brass or woodwind instruments in the building. 
  • Piano, percussion, or stringed instrument music may be played and recorded in the building.
  • All group gatherings, including but not limited to meetings, religious education, Covenant Groups, and choir take place either:
    • virtually, with participants at home as individuals or family groups, or
    • outdoors in accordance with the guidelines for outdoor gatherings that appear below.
  • All JRUUC gatherings and meetings will include an online accessibility option for those not able to gather physically. Online options might include separate virtual gatherings for people not able to attend in-person gathers, a set time to “stream in” people who’d like to greet people attending an in-person event, a Zoom option for meetings, or any other creative option that works toward wider inclusion. [added 6/2/21]

Staff Practices

All staff work remotely, except for essential business that must be conducted in the building. All meetings are held virtually.

Outdoor Gatherings

  • Keep the size of the gathering to a maximum of 15 people, or split into smaller groups when the total exceeds 15. The organizer of the gathering is responsible to implement the outdoor gathering guidelines for this level, to communicate them to participants as needed, and to provide a means of virtual participation. [“if applicable removed 6/2/21]
  • All participants will sign in, and the organizer will keep a copy of the sign-in sheet for two weeks in case contract tracing should be necessary.
  • Ensure a physical distance from each other of at least six feet.
  • Arrive at all outdoor gatherings wearing a mask. Masks may be removed if all participants explicitly express comfort in doing so.
  • Bring hand sanitizer. Avoid touching ones’ face and frequently wash or sanitize hands, if possible.
  • Singing, chanting, reciting prayers, playing wind instruments or performing deep-breathing exercises may occur outdoors in groups of six or fewer people, wearing singing masks and staying at least six feet apart, for a maximum of 30 minutes per small group (in addition to any other speaking time). Volume for vocal activities will be no louder than ordinary conversation.
  • Refrain from bringing items for sharing with others.
  • The JRUUC building is open for restroom use, according to the guidelines listed above.
  • Special considerations should be discussed if the gathering is to include small children and others who might find it hard to observe physical distancing.

Level 4

Level 3

Level 2

Level 1

Level 0


Letter from Task Force